There are different roles to be found in your organization at Knowly. These roles decides level of access for each user. In Knowly there are three (3) different types of roles. Under the tab Organize you can find the different types of users that exist in your organisation. There are no limits on how many users that can hold each role.

• Administrator The admin has full access to all the training programs in your organisation. They can edit, see all the activity in a training program and create new programs. They can also assign another trainer/admin as responsible to a specific training program or participant group.
• Trainer The trainer role can see and create their own participant groups, but cannot edit content or create new training programs. The trainer have access to the activity view for the training programs they have been assigned to, but cannot see any content or activity in the other programs in your organisation.
• Participant The participants will have access to the content that are created in training program once an admin or trainer has scheduled the send out. Participants can only see training program content and their own profile, and can easily edit their personal information or delete ones account from the organisation.

How to invite a new administrator

Only an administrator can invite additional administrators or trainers to the Knowly organisation. To do so, you click "organize" → administrators → invite new (blue button in the up right corner). Once in this view, you'll have the possibility to add the contact information for the new administrator. You can also choose if you want the new user should have an administrator or trainer role.

How does the invite look?

Once you've invited a new administrator or trainer to your organisation, an email will be sent to the new user with instructions on how they set up their account.

How to administrate participants i your organisation

All participants added to a participant group will be saved in your organisation. You will find then under "organize" → "participants". From this view, an administrator or trainer can add, delete and edit participants. Information on when a participant was added and when their last activity in a certain training program can also be found in this view.